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“Welcome to this training video on how to make your writing concise on this video. Video. I ll share with you some possible causes of wordiness being aware of what your writing wordy can help you identify how you could tie it on your language. Whenever you write your report.
But first let s discuss the basics. What is concise writing concise writing is saying what you want to say using the fewest number of where it s possible our clients read several pages of reports emails memos proposals and other written communication. They don t have time to read long text and they will not waste their time trying to figure out what we want to say therefore. We need to give them brief and concise reports.
Perhaps your editor has been telling you that your writing is worthy for denis is using more words than is necessary to get your point across have you ever thought what causes worthiness is your report. Too wordy. If you answer yes to any of the following questions. It means.
That your report could be wordy. First are you insure whether you re using the right words to explain your ideas. Sometimes not knowing the right words to use causes wordiness. This could be true for writers whose.
First language is not english for example. What do you think the writer means with the phrase politics related public figure. This forward phrase can be reduced to one word politician to avoid this cause of worthiness. You need to widen your english vocabulary.
The study. The frequently used terms in the industry. Relevant to your report and then practice using those terms. The more vocabulary.
You know the more capable you are in substituting two or five words with a single precise word second do you use too. Many unnecessary and vague modifiers for example. You might be using the his terms in your report. Highly discussed widely mentioned widely accepted highly engaging these terms.
Do not only make their report. Ready. But also cost misinterpretation and lack of clarity third..
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Do you use too. Many prepositional phrases. Or possessives. Unnecessary.
Words. And phrases add length to the sentence instead of saying campaign on facebook. Or the photo of chris lee. Just say facebook campaign or chris lee s photo.
The clients will appreciate your effort to value their time by not making them read long and empty text lastly do you tend to include too. Many details the amount of information you need to include in your report. Depends on the report objectives and declines current knowledge on what you are saying. The answer to how much details you need to include is a decision you need to make even before you begin writing the safest way to guide you through is that the obvious details that are already shown on the charts.
Visuals or tables don t need to be translated to text here are the four questions again are you ensure whether you re using the right words to explain your ideas do you use unnecessary. Words. Or vague. Modifiers.
Do you use too. Many prepositional phrases or possessives. Do you tend to include too. Many details did you answer.
Yes to any of these questions. Let me give you a few seconds to think about it. If you are able to acknowledge what makes your report wordy. He can truly help yourself become more conscious of concise writing well that was too wordy i use 22 words.
Let me say that again this time with fewer number of words. Acknowledging. What makes your report worthy is the key to making your report concise sounds better with 14 words. The next question is how can you make your writing concise.
Let me give you some tips on how to be brief and concise without necessarily. Omitting details in your report. Number one avoid redundant categories..
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The specific words imply their categories. That you don t need to state for example. Everybody knows that winter is a season. So just use winter red is a color yes.
But just say red similarly use early instead of at an early time use round not round in shape number two avoid redundant pairs. Many word pairs have similar meanings. One of the two words can stand alone without the other and without changing its meaning. For example is there belief that is not personal is there a fact that is not true do we pay for gifts bonus is something that is added and a surprise is not something we expect be more conscious of these word pairs.
If one word will suffice. Then leave out its partner number. 3. Omit.
Needless words. And verbal dead. Words. Why use for two reason.
That and owing to the fact that when you can use because you may also omit an entire phrase like a total of without omitting any important detail for example in this sentence. Lisa told. Other netizens that she was off the opinion that a total of 100 winners. Would receive exclusive items.
Despite the fact that a company had reduced its campaign budget. You may replace told. Other netizens and despite the fact that with one word and omit. A total of and was of the opinion that from thirty one words down to 17 words.
An almost 50 cut unworthiness just remember every word that you don t need has to go let s try. Some examples can you try using one or two words instead of these worthy expressions. Let me give you ten seconds to think you may write your answers on a sheet of paper. Then i ll show you the answers for you receive.
If you got them all right here are the possible answers off to belief that can just be believed that make a connection with is simply connect with have the capability to can be reduced to can take into consideration may be replaced with consider in terms off is by and in the event that may be replaced with if if you got them all correct congratulations. Let s continue with number four forget about unnecessary intensifiers in business. Report..
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Writing intensive fires like extremely absolutely quite. Very often and highly are unnecessary to emphasize intensity. Give specific details. Number five.
Exclude. Expletives expletives are extra words like it there or what that are added to a sentence as fillers. But do not have any meaning. The famous saying.
There s no place like home could be rephrased to no place is like home and instead of saying. It is important to listen to social media conversations. Say listening to social media conversations is important number six. Remove nominalizations nominalizations are the noun forms of verbs and usually end in shen or tion for example use applies instead of files his application agree instead of reached an agreement collaborate in place of enter into a collaboration and investigate instead of conduct.
An investigation number seven get rid of needless attributions go direct to your point and omit meaningless phrases like we re observed it was found that were noted or was said to these are meaningless. And merely stately obvious for example you can t say that a post has 100 likes without observing so what is the point of including where observed number 8 reduce phrases to words replace a descriptive phrase. Following a noun with a one word adjective that precedes the noun for example rephrase netizens. Who own credit cards to credit card holders say repos for prize campaign.
Rather than campaign. There requires reposting to win a prize similarly reduce campaign held on facebook to facebook campaign. Now try this can you reduce worthiness by 50 here are the possible answers from 8 to 4 words. The client could consider instead of what decline could take into consideration is the second is rewritten to ocbc staff.
Cherry woo provided fast and reliable service. With nine words from the original 19. Word version. Let s proceed to number nine eliminate repetitive wording.
Avoid repeating any information. That you already mentioned sometimes the repetitions appear on the succeeding sentences for instance. These two sentences have 16 words. The brand could engage key opinion leaders or ko ells.
These ko ells could help improve brand awareness. Notice. The repetition key opinion leaders or ko elle s and ko elle s to rephrase combined two sentences and make it the brand could engage ko else who could help improve brand awareness 11 words..
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Easier to understand no repetitive writing number. 10 disregard words. That explained. The obvious war provide excessive details for example.
The sentence yeoh be uses a voice a motion detector in its telephone system to verify a customer sincerity in requesting for a cancellation through the customers voice has 25 words the detail through the customers voice is already obvious. The phrase voice and motion detector. Implies that the verification is done based on the customers voice from 25 words the sentence. Now has 19 words easy to read free from the obvious details.
Number. 11. Don t overuse relative structures. Using relative clauses that begin with relative pronouns like who that which whose or where is acceptable.
However don t overuse relative structures. The sentence that reads the campaign which was held on facebook. Generate sales leads that are important may be rewritten as the facebook campaign generates important sales leads every word counts and extra words are better omitted. Number.
12. Beware arf redundant. Acronyms. Avoid.
Repeating a word already found on the acronyms for example atm machine is wrong. Because the m. An atm already means machine. The phrase that reads automated teller machine machine you spin only not pin number n.
In pin means number pdf format is also redundant as pdf means portable document format. Know the meanings of the acronyms to avoid repetitions remember every word counts to avoid wordiness imagine you need to pay 100 for every word. You use you ll be surprised with how many wasted and unnecessary words you can omit from your report. Again be brave to be brief be concise to be considerate of your clients.
Time be interesting to be read thank you ” ..
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